PhiladelphiaDANCE.org’s DANCE BOX OFFICE has now migrated to the Dance Calendar. You can now sell your tickets directly from your listings. You can choose to sell all your tickets through this site or simply an allotment for each performance listed.
In order to sell tickets through our site, you need to sign our seller agreement and provide basic information as to tax status as well as an address and legal name for your final check when your event has concluded. Click Here to view and sign. (opens in new window).
Create an account on the Dance Calendar. (Ignore and go to step 3 if you have already had an account and have already posted events here). If you are new to the Dance Calendar you must first register and create an account, click here. Once you have completed the registration form, you will receive an immediate email verification with your username and password. If you do not see it, be sure to check your spam folder. Once you have created your account there is no further need to register when posting future events.
If you have filled out and submitted a seller agreement, your account will also be converted to a VENDOR account. This can take up to 24 hours to establish and approve. A VENDOR account is required to sell tickets on our site and receive your payments.
Login & Add Your Event. In the top menu, under MY ACCOUNT, select login and enter your username & password. Once logged in to the calendar, go back to MY ACCOUNT and select ADD AN EVENT. You will arrive at a form page to fill in all the information about your performance.
EVENT TITLE – the title should only reflect the name of the dance company and name of the show; XYZ Company presents XYZ Show
EVENT DESCRIPTION – this should tell us about the performance and what the audience will see. It can also be about the dancers or company presenting. Do NOT put dates, times, links, payment information, or other references to other performances, fundraisers, or solicitations here.
EVENT DATE & TIME –
Start/End – put start date, start time, end time, end date IMPORTANT – if you are running for multiple dates, start date and end date for this first entry MUST BE THE SAME. The only case where they would be different is if for example your start time was 11pm on day 1 and ends at 1am on next day-day 2.
IF YOU HAVE MULTIPLE DATES/TIMES for your shows – The current software does not allow for use of this function with ticketing. You will need to create each event date/time as a separate entry with it’s own tickets. Do NOT use this function if selling tickets from the calendar.
EVENT IMAGE – here you can add the image that will appear with your listing. DO NOT ADD HIGH-RESOLUTION IMAGES. Images that are too large may slow down your listing or event prevent it from posting altogether. Images should be for web not print and therefore 72dpi.
EVENT CATEGORIES – Click in the box where it says search from existing categories. Add as many categories as you feel appropriate. This helps when the audience is searching for an event.
EVENT TAGS – Click in the box where it says search from existing tags. Add as many tags as you feel appropriate.
VENUE DETAILS – Click on the box and scroll through an alphabetical list of existing venues to find yours. If you do not find a match you can create a new venue and add the required information. To create a new venue start typing the name in the box.
ORGANIZER DETAILS – This is generally information about you or the company – the organizer of the event. If you have posted before, you are most likely in the database. If not you can create your listing here.
INFORMATION & TICKETS – If you are selling tickets other than through our site – put the URL to your ticket page here https://website. If you are selling tickets through the calendar than simply put a link to your show or company website.
ADDITIONAL FIELDS – check any boxes that are appropriate. IMPORTANT – check event type: ONLINE OR LIVE
STAYING ON THIS FORM ADD YOUR TICKET INFORMATION AND PRICES.
Under the section marked TICKETS, click on the button NEW TICKET.
You will now be presented with a form to create your ticket information.
TYPE: use this format please – Name of Show | Ticket Type
example: Dance With Me | General Admission
It is important to put the name of the show for sorting and accounting purposes.
For each category: general admission, student, senior, children, professional – you will need to create/add separate tickets (see below***).
DESCRIPTION: Optional but a good area to add any special information (eg//rain or shine)
START DATE & END DATE: this is when tickets are available for sale. LEAVE BLANK as a rule and tickets will sell immediately with the listing.
PRICE: MUST be filled in – the format is 10.00
– Share Capacity With Other Tickets: so if you can only sell 100 tickets but will have a general admission and other types (student, senior, kids, etc) then select this option.
– Set Capacity For This Ticket Only – if you have only one ticket type, general admission, select this option.
You have the option to add a SKU number or code for ticket type.
WHEN DONE CREATING TICKET – click on SAVE TICKET
***If you need to create additional ticket types (student, senior, child, etc) – CLICK ON NEW TICKET Button and repeat the process.
WHEN DONE WITH CREATING ALL TICKETS – STAY ON THE PAGE AND GO TO STEP 5
DO NOT LEAVE THE PAGE YET
YOU MUST CLICK ON SUBMIT EVENT TO COMPLETE THE PROCESS AND ADD YOUR EVENT FOR REVIEW.
If you leave the page before submitting your event, your information will be lost!
ALL EVENTS ARE REVIEWED BEFORE BEING POSTED.
This can take 24 – 48 hours depending on when it is submitted and how busy we are. Usually, it is posted within a few hours. If there are any issues you will be contacted by email for clarification. PhiladelphiaDANCE.org has the right to reject any event that is not within the guidelines or standards of acceptable use for this calendar or in which complete information has not been provided.
***NOTE: At this time we can not offer “pay what you will” or “name your own price” tickets. You can, however, create multiple ticket price tiers for guests to choose from.